A common hurdle for most shows is solving the riddle of what to do when the performers first arrive on air show weekend. Fortunately, a number of air shows have developed a successful template that can be used by virtually all shows.
The ideal welcome for air show performers starts with a pre-planned, well thought out aircraft parking plan and a marshalling crew ready to direct the performer to the clearly designated parking location on arrival. A cold bottle of water and a smile from air show personnel go a long way toward welcoming the performers to the show. The same personnel should then help the performer chock, cover and secure the aircraft before escorting the performer to the registration area.
A smiling worker at the registration area will have an arrival packet ready for the pilot. These packets, whether they are for individual aircraft or groups of aircraft, are prepared prior to pilot and crew arrival. While the pilot fills out the necessary paperwork, the registration assistant double checks the packet to make sure it contains the following: show entry passes, lunch tickets, briefing schedule, frequency cards, sterile ramp access passes, after hour activities directions and agenda, performer parking passes, air show layout and show lines, schedule of non-flying events and show staff list with contact information.
All other “goodies” such as air show caps, pins, vendor handouts, etc. are included in the packet. The registration assistant will explain the use of each of the passes and answer any questions. After being reminded of the briefing time, the pilot and crew should be taken to pick up their rental car keys or to the hotel shuttle. It is also helpful to give the performers detailed local road maps with any entry/parking instructions, speed limits and local rules.
Remember, the performers are at their best when they need only to worry about their flying, which is why they’re at your air show.
